H2SO4 – HRIS
H2SO4 is a Human Resources Information System (HRIS) software platform that assists organizations in managing their HR operations efficiently. It is designed to streamline and automate HR tasks such as payroll management, employee benefits administration, performance tracking, and recruitment processes. The system stores employee data in a centralized database, which can be accessed by authorized personnel at any time. H2SO4 system provides numerous benefits, including increased accuracy and efficiency of HR processes, reduced workload for HR personnel, and enhanced compliance with legal regulations. By automating repetitive tasks, H2SO4 systems enable HR staff to focus on strategic activities that contribute to the company’s growth.
Main Key Features Of H2SO4
Companies looking to streamline their HR operations should consider investing in a product like H2SO4. This would reduce the workload for HR personnel and enables them to focus on strategic activities. Below are some key functions of the H2SO4
Employee Profile
An employee profile is a collection of data and information about an employee that is stored in the H2SO4. It typically includes personal information, job details, performance history, training records, and benefits information.
Time and Attendance
Time and attendance tracking in the H2SO4 system refers to the process of recording employee work hours, leave, and absences. This feature enables HR personnel to monitor employee attendance, calculate pay accurately, and manage leave entitlements efficiently.
Payroll
The payroll function in the H2SO4 is responsible for calculating and processing employee wages, taxes, and deductions, and ensuring timely and accurate payment to employees. An effective payroll system can help HR departments save time and reduce errors while ensuring compliance with labor laws and regulations.
Loan Management
Employee loan management in the H2SO4 involves managing the process of granting and tracking employee loans, including loan application, approval, repayment, and interest calculation, all while ensuring compliance with company policies and regulations. An effective employee loan management system can help HR departments streamline their processes, reduce paperwork and errors, and provide employees with a more convenient and accessible way to apply for loans.
Leave Management
Leave management in the H2SO4 refers to the process of managing employee absences, such as annual leave, sick leave, and sick days, in an efficient and organized manner, while ensuring compliance with company policies and labor laws of Sri Lanka. A well-designed leave management system can help HR departments streamline their processes, minimize errors, and improve employee satisfaction by providing transparency and ease of use.
Employee Self Portal
An employee portal in the H2SO4 system is a secure online platform that provides employees with access to a range of HR-related information and services, such as pay slips, information about benefits, information about leave utilization, and department notices. A well-designed employee portal can help improve employee engagement and satisfaction by providing a user-friendly and convenient way for employees to manage their work-related tasks and information.
Medical and Insurance
Medical and insurance management in the H2SO4 involves administering and tracking employee health benefits, such as medical, dental, and vision insurance, as well as managing claims and reimbursements while ensuring compliance with legal requirements and company policies. A well-designed medical and insurance management system can help HR departments reduce administrative costs, improve employee satisfaction, and attract and retain talent by offering competitive and comprehensive health benefits.
Grievance Handling
Grievance handling in the H2SO4 system refers to the process of addressing and resolving employee complaints and concerns, such as harassment, discrimination, or workplace safety issues, in a fair, impartial, and timely manner, while ensuring compliance with company policies and legal requirements. An effective grievance handling system can help HR departments maintain a positive work environment, reduce the risk of legal disputes and reputational damage, and improve employee morale and retention.
Meeting Management
Managing meetings in the H2SO4 system involves scheduling, organizing, and tracking employee meetings, such as one-on-one meetings, performance reviews, and team meetings while ensuring availability, attendance, and follow-up actions are captured in the system. A well-designed meeting management system can help HR departments improve communication, collaboration, and productivity among employees, leading to better outcomes and employee satisfaction.
Geo Tracking and Blocking
Geo Tracking and Blocking in the H2SO4 can help prevent unauthorized access to employees by restricting access to certain features other than the physical location they are logging in.
Support Ticketing System
A support ticketing system of the H2SO4 HRIS software can efficiently manage customer queries, issues, and feedback, provide faster resolution times and enhance customer satisfaction.
Notifications
Notifications in the H2SO4 HR system can provide timely updates to employees regarding their benefits, performance evaluations, and other important matters. They can also help HR managers stay on top of critical tasks, such as onboarding new hires or scheduling training sessions.
Document Management
Document management in the H2SO4 HRIS system can streamline HR processes by providing a centralized repository for storing and managing employee documents such as resumes, contracts, and performance reviews.
Audit Tracker
The audit tracker in the H2SO4 system can help maintain company policies and regulations by keeping a record of all HR-related activities and ensuring that they are performed according to established approvals.
Permissions
Permissions in the H2SO4 HR system can ensure that employees only have access to the information and functionalities that are necessary for their job responsibilities while preventing unauthorized access to sensitive information.
Employee Asset Management
Tracking employee assets in the H2SO4 system involves monitoring and managing the physical assets assigned to employees, such as laptops, phones, and equipment, throughout their lifecycle from procurement to retirement, while ensuring compliance with company policies and regulations. An effective asset tracking system can help HR departments optimize their asset utilization, reduce loss and theft, and improve accountability and visibility over their asset inventory.
HR Letters
Letter templates in the H2SO4 HRIS system can simplify the process of creating and sending HR-related letters, such as offer letters, termination letters, and salary increment letters, by providing pre-written templates that can be easily customized to suit the specific needs of the organization.
Reports
Generating reports in the H2SO4 system can provide valuable insights into employee performance, hiring trends, and other key HR metrics that can help organizations make informed decisions and improve their overall HR strategy.
H2SO4 Key Capabilities
H2SO4 systems come with a range of features, such as time and attendance management, benefits administration, and employee self-service. With time and attendance management, the system tracks employee work hours and automatically calculates overtime and leave entitlements. Employee self-service enables employees to access their personal information, such as pay slips and leave entitlement, and request time off through the system, which reduces the administrative burden on HR staff. H2SO4 systems offer several advantages, including improved data accuracy, reduced costs, and increased employee satisfaction.
Explore What H2SO4 Can Do?
H2SO4 is a Human Resources Information System (HRIS) software platform that assists organizations in managing their HR operations efficiently. It is designed to streamline and automate HR tasks such as payroll management, employee benefits administration, performance tracking, and recruitment processes. The system stores employee data in a centralized database, which can be accessed by authorized personnel at any time. H2SO4 system provides numerous benefits, including increased accuracy and efficiency of HR processes, reduced workload for HR personnel, and enhanced compliance with legal regulations. By automating repetitive tasks, H2SO4 systems enable HR staff to focus on strategic activities that contribute to the company’s growth.
Employee profile
H2SO4 has information about the employee in the “Employee profile” In order to keep accurate employee data and support organizations in making knowledgeable decisions about their human resource needs. This data, which may be used to assess employee performance, decide on pay, and create HR strategy, it contains personal information, job information, and training records. HR managers can streamline HR procedures, assure compliance with regulatory requirements, and boost overall company effectiveness by having correct personnel information in a single system.
Key functions in the employee profile are:
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- Employee General Details
- Official Details
- Employee Image
- Labour Act Configuration
- Contact Details
- Academic Qualifications
- Professional Qualifications
- Skill Matric
- Social Media Contacts
- Awards
- Recruitments and Terminations
- Job Description
- Conformations and promotions
- Family Details
- Previous work experience
- Health and safety details
- Extra Curricular activities
Time & Attendance
H2SO4’s Time and Attendance ensure accurate payroll processing and compliance with labor laws and regulations. Tracking time and attendance can also help managers identify attendance patterns and address any potential attendance issues, improving overall employee productivity and accountability.
Key functions in the time and attendance module are:
- Realtime attendance Sync
- Multiple holiday calendar
- Auto Process Attendance
- Auto-assign rosters
- Overtime Approvals
- Employee Self Attendance with Geo Location
- Late Policy, No pay Policy, Overtime Policy Configuration
- Mobile attendance with Geo-Blocking
- Attendance Notifications
- Many Roster Patterns
- Day shift
- Night shift
- 24 Hours shift
- Split shift
- Managing without a shift
- Shift Breaks
- Flexy Shifts
- Shift Covering
Leave Management
Companies need to manage employee leave to ensure adequate staffing levels and maintain productivity while allowing employees to take necessary time off. H2SO4’s Effective leave management can help avoid work disruptions, ensure compliance with labor laws and regulations, and promote employee well-being and job satisfaction.
Key functions in the leave module are:
- Multiple Leave types
- Leave Approval Hierarchy
- Multiple leave approval levels
- Self leave application
- Apply bulk Leaves
- Leave Register
- Leave policy configuration
- Leiu Leave and payments
- Leave carry forward and Payments
- Duty Covering person configuration
- Maternity Leave, Parternity Leave, Probation Leave Configuration
Loan Management
Companies need to manage employee loans to ensure accurate record-keeping and timely loan repayment, which can have a significant impact on the financial stability of the organization. H2SO4 allows effective management of employee loans which in return also helps promote financial literacy and responsibility among employees, enhancing overall financial wellness and job satisfaction
Key functions in the loan module are:
- Loan Application
- Loan Eligibility Check
- Multiple Loan Schemes
- With Interest and without interest Loans
- Loan Guarantors and Eligibility Check
- Auto deduct Loan installment
- Loan Approval Process
- Manual Loan Payment and Hold Loan Payment
- Loan instalment calculator
- Unpaid loan assigned to guarantors
Payroll
The payroll function in H2SO4 automates the process of calculating employee salaries and wages, including deductions, taxes, and other withholdings, and generates pay slips and direct deposit SLIP files. This can help HR managers save time and reduce errors while ensuring accurate and timely payment to employees.
Key functions in the Payroll module are:
- E-Pay slips
- EPF/ ETF Calculations, E returns, C form, R1, R3 Forms
- APIT Calculation, E Returns, T10 Reports
- Bonus and Tax Calculations
- Attendance-based auto deductions and Earnings
- Budgetary Allowance
- Stamp Duty
- Salary Hold and Release
- Journal Entries, Cost centers, and multiple cost centers
- Non-Cash Benefits
- Multiple Payrolls and Multiple Periods
- Excel Uploads
- Monthly / Multi / Fortnight / Day / Compliance Payroll
- 3rd party Account system integrations
Employee Self Portal
The benefits of an employee self-portal in an HRIS include improved accessibility and transparency of HR information for employees, as well as a reduced administrative burden and increased efficiency for HR staff. This can lead to improved employee engagement and satisfaction, as well as overall organizational productivity and success. H2SO4’s self-portal enables all of the above through its self-portal function.
Key functions in the Employee Self Portal module are:
- E-Leave Application
- Attach Medical Reports when applying a Leave Application
- Leave Entitlement
- Grievance
- E-Pay slip
- My Attendance
- Attendance Request
- Location Tracking and Location Blocking
- Birthdays and Notifications
- News Center, Meeting Calendar, Event Calendar
- Manager Login
- Leave Approval
- Attendance Approval
- Subordinate Leave Entitlement
- Grievance Notifications
Grievance Handling
Effective grievance handling is important for a company to maintain a positive work environment, promote employee satisfaction, and prevent potential legal and reputational risks. The H2SO4’s grievance handling function allows employees to highlight their issues to the specific manager with the involvement of HR.
Key functions in the Employee Grievance module are:
- Grievance handling hierarchy
- Inform to higher managers
- Bypass levels
- Grievance action taken review
- Notifications to Higher managers
Geo Tracking and Blocking
Restricting system log-in to a specific geographical area is important for ensuring that employees can access the company H2SO4 system only from approved locations. This can help ensure company requirements, ultimately enhancing the overall security and reputation of the organization.
Key functions in the Employee Geo Tracking and Blocking module are:
- Employee Sign location Map Viewer
- Setup Attendance Locations and radius
- Sign-in radius configuration
- Block locations sign-in other than registered Attendance Locations
Permission Levels according to hierarchy
Permission levels in a payroll system are crucial for maintaining the integrity and security of employee data. Assigning appropriate permissions based on company seniority in the H2SO4 system ensures that only authorized personnel can access sensitive information and perform critical tasks.
Key functions in the User Permission module are:
- Customized permission module
- User roles
- Insert/Delete/Modify, and View permissions
- Group Permissions
- User creations and group assign
- Module-wise/Function-wise/ Form wise permissions
- Permissions Levels
HR Letters
The H2SO4 HRIS system offers a convenient solution for streamlining the generation and distribution of various HR-related correspondence, including but not limited to offer letters, termination notices, and salary increment notifications. This system achieves this by furnishing an array of pre-drafted templates that can be effortlessly tailored to align with the unique requirements and preferences of the organization.
Key functions in the Reports module are:
- Auto Generate Letter formats
- Appointment letters, Confirmation Letters, Contact Letters, Warning Letters and many more
- Letter Customizations and add new letters
Support Ticketing System
Our ticket system helps organizations streamline the process of reporting, tracking, and resolving software issues, ensuring timely resolution and minimizing downtime.
Key functions in the Support Ticket module are:
- Tickets Based Issue Logger
- Ticket Realtime monitoring
- Realtime supports
- Email/Phone/Remote and on-location support
- Support team with high proficiency knowledge
Reports
H2SO4’s comprehensive and Insightful workforce metrics are revealed by HR management reports, enabling data-driven decision-making that can increase corporate productivity and efficiency.
Key functions in the Reports module are:
- Exports to PDF/Word/Excel/Image and various formats
- Selection field reports
- User-friendly report formats
- Advanced report filters
- Charts and graphs
Document Management
The H2SO4 HRIS system offers a convenient solution for streamlining the generation and distribution of various HR-related correspondence, including but not limited to offer letters, termination notices, and salary increment notifications. This system achieves this by furnishing an array of pre-drafted templates that can be effortlessly tailored to align with the unique requirements and preferences of the organization.
Key functions in the Document Management module are:
- Document Achieve
- Cloud Storage
- Document Permissions
- Download and View Permission
- Documents, Image, Video formats (any format)
Employee Assets
The H2SO4 Asset management module stands out as an exceptional solution for monitoring and overseeing the assets belonging to your workforce. This module offers comprehensive asset lifecycle management capabilities, encompassing a wide array of functions such as asset registration, the intricate asset hand-over process, meticulous asset valuation, meticulous tracking of asset depreciation, and the efficient handling of asset returns.
Key functions in the Employee Assets module are:
- Asset Register
- Asset Handover process
- Asset Depreciation
- Asset Valuation
- Maintain handover quality and Return quality
Notifications
The H2SO4 Notification module provides an extraordinary notification system, encompassing a wide range of notification options, including email, SMS, and system notifications. This module greatly enhances user convenience and ease of use by incorporating these user-friendly features into the system.
Key functions in the Notification module are:
- Notifications
- Calendar syncs
- Email Notifications
- SMS Notifications
- System Notifications
- Notification Groups
Audit Tracker
The H2SO4 audit tracker serves the vital purpose of not only ensuring the functionality but also fostering creativity within the system and its users. Its remarkable feature lies in its ability to meticulously monitor and trace individual transactions, thereby enhancing its overall utility and effectiveness.
Key functions in the Audit Tracker module are:
- Track Record modifications
- Modified User, Date time tacking
- History Viewer
Medical and Insurance
The medical reimbursement module within H2SO4 offers a unique capability that enables the monitoring and tracking of employee reimbursements through the system. This functionality allows for a streamlined and efficient process for managing and overseeing medical reimbursement claims made by employees.
Key functions in the Medical module are:
- Medical reimbursement
- Insurance Reclaim
- Payroll Integrations
- Different Schemes